Bilingual Student Activities Coordinator/Registrar

Position Summary                          

The Bilingual Student Activities Coordinator/Registrar is an exempt position that provides direct support for and reports to the Program Director.  He/She is the immediate interface between students, families, and Saint Joseph Ballet administration. 

Distinguishing Characteristics

The Bilingual Student Activities Coordinator/Registrar enthusiastically embraces the mission and values of Saint Joseph Ballet. This position requires familiarity with the needs of population and families served by Saint Joseph Ballet.  The Bilingual Student Activities Coordinator/Registrar must demonstrate empathy and have the ability to assess and judge individual cases and report information regarding students to the Program Director.  The Bilingual Student Activities Coordinator/Registrar may be responsible for special project coordination and will be responsible for production of written bilingual communication materials, generation of reports, and management of volunteers.  The position requires independent thought and discretion.   It also requires the ability to assess situations, their importance and impact to families, students, and programs at SJB.  The Bilingual Student Activities Coordinator/Registrar must be an effective communicator, good listener, and maintain a friendly, outgoing demeanor to SJB stakeholders. 

Salary Range

Commensurate with experience and number of work hours per week. Saint Joseph Ballet offers comprehensive medical and dental benefits as well as opportunities to participate in the 403(B) Retirement Plan as well as a generous schedule for vacation, holidays, and personal leave.

Essential functions

• Assist Program Director and Director of Dance in planning and execution of Registration, Auditions, and special events
• Ensure program and event quality by clear pre-planning, communication, attendance tracking, and follow-up
• Serve as principal receptionist during class hours.  Interact with parents and students by telephone and in person
• Compile, organize, and maintain student files and rules, welcome parents and families when they arrive at SJB
• Supervise student behavior outside of class including but not limited to Sutton Lobby, Courtyard, Locker Rooms and when necessary, set limits as required

·         Keep accurate records and prepare written reports as required by other departments

·         Keep lobby organized and professional in appearance

·         Be flexible and willing to perform other duties as appropriate to meet SJB goals and objectives

Skills

·         Oral and written fluency in Spanish and English

·         Knowledge of Microsoft Office, Word, Excel and database programs.

·         Exceptional interpersonal skills

·         Self-starter with willingness to devote extra effort to accomplish goals

·         Ability to work independently and as a team member

·         Willingness to learn new skills and tasks

·         Flexible and willing to perform appropriate activity outside of job description

Education and Experience

• Minimum BA in social sciences, education, recreation, humanities or related field
• Minimum of two years experience working with children in social service, recreation, or arts organization
• Ability to lift up to 50 pounds
• Valid California Driver’s License and clean driving record

Application Process

Please submit: 

• Letter of interest illustrating a career path leading to the Bilingual Student Activities Coordinator Position
• Resume
• 3 References